New Banquet Reservation

The Banqueting module is integrated into the Group Reservation Module. Initially a group reservation folio is created with all the customer contact information and date information. Once saved, the Banquet Tab is activated to allow the user to add all the function and event details. To make a group reservation see New Group Reservation.

A banqueting reservation has a "header", which is the master activity and "details", which are the activities.
Services or articles also have a "header", which is the master calculation and "details", which are the calculations.
The masters are for the whole period of the reservation, the details are for the day.

Schematically this looks as follows:

Master Activity	Master Calculation
Add period (dates and time)	Takes over period from master activity
Number of function rooms per type	Valid for whole period for function room
Displayed in white line and black text	Displayed in light blue line and black text
Closed, displays master activity	Master activity with master calculation.
Opened, displays master activity and activities
____________________________________________________________________	______________________________________________________________________
Activity	Calculation
Can only be created by creating master activity	Is taken over from master calculation, but can also be created separately
Happening for a certain period	Calculation for activity per day
Can be changed per day	Can be changed per day
Displayed in light yellow line and black text	Displayed in light green line with black text.
Closed, displays activities
Opened, displays activity and calculations
Means: the activity does not equal the master activity. A change has been made.	Means: the calculation does not equal the master calculation. A change has been made.

On the Group Reservation Folio screen, the 'Banquets' tab is shown next to the 'Rooms' tab.



First, the master activity has to be created. The master activity is the reservation of the function room for a given period:


See Master activity for more information.

If it concerns a multiple day reservation, for each day an activity is created with the same start- and end-time as the master activity. If necessary these times can be adjusted per day:

A master calculation can be created on a master activity which results in a calculation with same details as master for each underlying activity:

See Master calculation for more information.

If necessary calculations can be changed per day:

It is also possible to create a calculation on an activity. It is not possible to create a master calculation on an activity, nor can a calculation be created on a master activity.
See Calculation for more information.

In the grey toolbar of the group reservation there is an icon  that closes all open activities at once. Only Master activities stay visible.

Banqueting toolbar

Short description of the buttons:
Add a new master activity. See Master activity.
Add a new waitinglist master activity.
Copy a master activity
 Add a new master calculation. See Master calculation.
Add a new calculation. See Calculation.
 Cancel - this only applies for master activities, master calculations and calculations without a master.
 Undo cancel - See cancel
 Edit
 To waitinglist
 From waitinglist
Post amounts. See post amounts in banquet.
Print Function Sheet

Copying a reservation using the copy icon from the Group Reservation screen

 When this button is used for copying a group reservation, an option to copy the banquet reservations is also given as shown below. 

Group - The group name will be copied, but can be changed manually.
Select if room reservations and banqueting reservations need to be copied by checking the boxes.
Start Date - Enter the new start date to copy from. For example, if a group is being copied where the event spans 4 days, the copy to group is assigned a start date and all reservations will be copied from that start date + 4 days.

A progress bar will be displayed while the copying process begins.

If the system finds rooms that are not available a warning will be provided. Once the copy procedure is finished, the copied reservation will be displayed on the screen.

Cancelled activities or calculations will not be copied.

Copy a Master Activity

Using the copy icon from the second row of icons will copy an activity that is selected under the Banquets tab

Start Date - Enter the new start date
Room - Select the function room from the picklist.
Any calculation linked to the Maser Activity can also be copied by checking the 'Copy Calculations' box.

Banquet reservations are visible from the Banquet Rack.  See Banqueting Rack for more information.