Banqueting Rack

The Banqueting Rack provides a detailed overview of all banquet events booked for the selected dates. The rack will only be displayed if the banqueting module is enabled. See Option Banqueting.
 To access the banqueting rack, go to Banqueting > Rack or use shortcut <Shift> + <Ctrl> + <F11>.
A start date to view the rack will be required:

 
Enter a date and select the checkmark or press <Enter>. The following screen will appear:
 

 
Groups can be displayed on the rack by the group name; the description of the reservations; the setup; the company; the guest; the agent; or the folio number. Select the 'Show' picklist at the top of the screen:

The banqueting rack can be filtered per section, as defined in Settings >  Banqueting > Function room > Sections. See Section.  
More sections can be selected at once holding <Ctrl> key when selecting.
 

Different colours are used in the screen. These all have a meaning which are outlined below;
 If the text is normal, it is a normal (sub) function room.
  If the text is in bold, it is the main function room
  Light blue line below the text means the function room may not be moved
   Yellow line above text means the function room is in option
  Red bar means occupied combination rooms.
Dark triangle means there is a waiting list for this meeting room.
 
Navigate through the banquet rack
First of all there is a navigation bar to assist in easy navigation:
Explanation of the buttons:
 
  These icons take you 14 days back, 1 day back, 1 day forward or 14 days forward respectively. If 7 days are displayed on screen, these icons take you 7 days back, 1 day back, 1 day forward or 7 days forward respectively.
 
  This icon makes it possible to change from a 7-day display to a 1-day display.
 
  In contrast, this icon changes the rack from a 1-day display to a 7-day display.
 
  The search screen can be accessed by clicking on this icon or pressing the <F3> key.
 
Functions from the banquet rack
Change reservation
To edit a reservation, right click on a function room and the following menu appears:

 
From which you can choose with a left mouse click.
Goto group reservation - Go to group reservation from function room reservation.
Change activity - Go to edit the activity directly.
Change master activity - Go to edit the master activity directly.
Show Waitlist - Show waiting list
 
Function room status
A function room, like a hotel room, can have different statuses:
 

 
Unlike for hotel rooms, there is no housekeeping module. But the status of a function room can be used to report on.
Clean / Set up - function room is clean and setup for use
Clean / Not set up - function room is clean but not yet setup for use
Dirty / Set up - function room is dirty but already setup for use
Dirty / Not set up - function room is dirty and not setup for use
 
Move function room
By drag & drop a reservation can be moved to another function room in the banquet rack.
Left click on the reservation you like to move and keep your mouse click down (drag) while you change the position of the mouse to the room of choice. Then loosen the mouse click (drop).  The system will now prompt  with the following question:
 


If 'No' is selected, the move will be cancelled and noting happens. If 'Yes' is selected, the following message opens.

If the reservation is for more than one day, the option provides a choice of moving the meeting event to another room for just one day or 'All' will move for all days.The following question will pop up:
 

 
This allows an option to keep the current meeting room rate. Some meeting rooms have different rates and by making a move the option to keep the rate allows the user to maintain the agreed rate. If 'No' is selected, the rate will be updated to the current rate for the new meeting room as set in the banquet rate grid for the dates effected.
Now the room will be moved.
 
Note: banquet room bookings that are marked with 'Do not move' cannot be moved in the rack using the drag and drop functionality as described above.