Archived reservations

If a year is Archived successfully, the reservations can no longer be found via <Ctrl>+ <F> or one of the other options in the Reservations menu. Archived reservations can only be found in Archived reservations.
Navigate to Extra > Archive > Archived reservations.

The reservation browser window is the same as for regular reservations. Users can also search on values set in user defined fields (if configured in USERDEF_FIELDS):

The reservation form is completely non-editable. No data can be added or changed:

What can be viewed?

• If an archived reservation was linked to a master, group or share reservation, the user can click on the master folio, group folio or share folio number to view that reservation.
• Users can view the daily rates the reservation had.
• Users can view the postings in the posting detail screen (F5). If an archived reservation either has a prepayment on a date in the selected year which was archived OR has a balance at December 31^st of the selected year, a counter posting will be visible.
• Users can reprint an invoice for an archived reservation, also in a different layout than it was printed before.
• Users can go to a linked guest, company, travel agent and the linked department / contacts profiles if those were set in the reservation. If a guest profile has been purged, it cannot be viewed.